Terms for using TryoutFlow

Organizations and authorized users

A subscribing organization must be legally able to enter the agreement and appoint an owner. The organization is responsible for its staff accounts, role assignments, evaluator scopes, registration instructions, lawful authority over submitted information, and activity performed by its authorized users. Credentials may not be shared.

Guardians and public registration

A guardian or authorized adult submitting a registration must provide accurate information and have authority to submit it for the athlete. Registration does not guarantee evaluation, placement, selection, or participation. The organization—not TryoutFlow—sets eligibility, tryout rules, consent requirements, and roster outcomes.

The service

TryoutFlow is intended to support tryout setup, registration, check-in, evaluator assignments, scoring, rankings, roster work, communications, reporting, billing, and confirmed exports. Features may change through a documented update process. Any production availability commitment, maintenance notice, support response target, or service credit requires an approved commercial agreement.

Human roster decisions

Scores, aggregates, filters, comparisons, and completion indicators are decision-support tools. TryoutFlow does not make athlete selections. The organization and its directors remain solely responsible for evaluation methods, fairness, accommodations, eligibility, roster decisions, and communications.

Acceptable use

• Do not access another organization’s data or bypass roles and assignments.
• Do not upload unlawful, excessive, harmful, or unrelated sensitive information.
• Do not interfere with security, availability, rate limits, or other users.
• Do not use the service to discriminate unlawfully, harass, surveil, or make solely automated decisions about athletes.

Subscription and payment

Published plan amounts are in Canadian dollars per month unless stated otherwise. Final billing cycle, tax treatment, trial rules, renewal, price-change notice, cancellation timing, refunds, payment failure, and restoration terms must be approved before accepting production subscriptions. A checkout return does not itself activate access; verified provider state is authoritative.

Organization data and permitted use

The organization retains its rights in information it submits. It would grant TryoutFlow only the limited rights needed to host, secure, process, support, and transmit that information to provide the service and meet legal obligations. Export formats, account-closure access, deletion timing, anonymized analytics, and feedback rights remain subject to the approved agreement and privacy notice.

Privacy and minor-athlete information

Use of the service is subject to the approved privacy notice and data-processing terms. Organizations must minimize collection, configure optional fields responsibly, restrict staff access, respond to guardian and athlete rights, and obtain any notice or consent required for minor-athlete information.

Communications and exports

Roster decisions, message delivery, and external export status are separate. The organization must preview recipients and content, confirm bulk sends, and verify exported records. Provider submission does not guarantee delivery. The team-management integration remains a labeled demo/mock unless a documented authenticated production provider is separately approved.

Suspension and termination

Access may need to be limited for security, unlawful use, non-payment, or material breach, with notice and cure rights where appropriate. The final agreement must define suspension authority, owner notice, data export, retention, deletion, audit preservation, subscription termination, and the provisions that survive.

Disclaimers and liability

The final warranty disclaimer, liability cap, excluded damages, indemnities, insurance expectations, statutory-right exceptions, and allocation for athlete injury, eligibility, discrimination, or roster disputes are unresolved. No placeholder limitation is operative until reviewed for the organization’s and TryoutFlow’s jurisdictions.

Law, disputes, and contact

Governing law, venue, dispute escalation, notice addresses, assignment, force majeure, severability, waiver, and entire-agreement terms remain unresolved. Support contact: to be confirmed before launch. The approved version must identify a monitored support channel and legal-notice address.